Posts Tagged ‘GTD’

Weekly Review in GTD

Monday, March 28th, 2011

Why is the weekly review so frightening? I know people who can’t bear to implement a full GTD system because of what the weekly review represents for them.

It’s frightening because it’s time out of life – resisting the pressure of events that carry us through the day.

More important, it’s a confrontation with promises I’ve made myself. If I my GTD system is watertight, then every initiative will have been noted as project. Every next action step will be in there. In the weekly review, I see my promises, and am confronted with what I’ve done with them. Why does this project have no next action? Maybe I didn’t really mean it, that I wanted that to happen. Why has this N.A. been on my list for 3 months? Is it not actually a single action but a multi-step project?Recently, I’ve started trying to integrate higher horizons. I haven’t even started on that audit yet – but I can feel it coming: why does this area of focus not have any projects… Why does this goal not have an area of focus?

Basically, the weekly review brings me into connection with my intentions. Writing a lovely purpose-statement can be just that – lovely. Noting things down on lists can just be displacement activity. Getting everything connected and being honest about my intentions means meeting myself. Just like the Guardian of the Threshold says: until I take responsibility for what I am, he will seem a monster. I suppose I’ll stop feeling frightened of the weekly review when I’m prepared to take full responsibility for every commitment I make to myself and to others. The moment when one has finished the Review always feels a bit like that.

Inbox zero

Monday, August 30th, 2010

This with some refinements is how I deal with email. I’m putting this here because people sometimes ask me.

Help for living

Monday, August 30th, 2010

Having spent the last week tidying out kitchen cupboards and creating order in the house, I was intrigued to find this at the very good Zen Habits blog:

Active Inbox

Monday, July 5th, 2010

I’ve been using GTD with increasing intensity since reading this article in 2005. For the last couple of years, I’ve attempted to adopt the standard of Inbox Zero. This is an incredibly liberating strategy of never leaving email in your inbox. You either respond using the 2-minute rule, or you put them somewhere where you’ll return to them at a time of your choosing, ie a folder or label in Gmail. The main thing is, your inbox is a pure collection place, not somewhere to defer decisions about things. If I’ve opened an email, it never goes back in the inbox – it gets deleted, spammed, replied to or deferred. There are 2 risks I’ve discovered along the way:

  1. you can get obsessive about checking emails just to get you inbox emptied. That more or less defeats the purpose of the exercise.
  2. you have to exercise discipline to look at emails on your action list that you didn’t deal with 1st time round. But that’s the same discipline you need for everything in GTD – it’s even harder to be confronted with the result of an old decision to defer something, than just to get on and do it while it’s fresh.

Anyway, the point of this post is that I’ve returned to a Firefox/Chrome addon called ActiveInbox. This is a way of managing Gmail, which has matured over the years into a real life-saver. I might write more about it later.